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Phase 2 implementation guidance
This guidance focuses on the implementation of the new regulations inclusive of a
redeployment framework and advice regarding formal steps for staff who remain
unvaccinated on 1 April 2022.
Frequently Asked Questions (FAQs)
The FAQs include general information regarding the regulations, highlight the
implementation timeline and what action is required, and address common
questions and queries we have received.
VCOD Workforce Vaccination History Solution for Trusts
To assist Trusts with understanding the vaccination status of their workforce, we
are providing a solution for Trusts to view the vaccination status of staff who are on
the Electronic Staff Record (ESR) system.
To do this, we are undertaking an exercise on Trusts’ behalf, to match ESR data,
using NHS numbers, with vaccination data held in the National Immunisations
Management System (NIMS) – which includes data drawn from all point of care
vaccination systems.
Following a successful import of ESR data into NIMS, a dashboard will be provided
to each Trust detailing their workforce Covid and Flu vaccination uptake, drilled
down to employee-level.
We appreciate that some staff in scope of VCOD will not be on ESR and that the
vaccination status of these staff will not be included in the initial provision of data
coordinated by NHSE&I. However, we hope it will go some way towards lessening
the burden on Trusts in relation to collection of staff vaccination data and support
Trusts with identifying those who will not meet the requirements of VCOD for 1
April 2022.
Please note this solution is currently only available to Trusts. Trusts who are
already onboarded and using the NIMS Workforce solution will be unaffected as
their existing data will be preserved.
PART 1 (Set up and onboarding 17 - 31 January 2022)
To enable access to the dashboard we need to onboard all Trusts with the
intention that all Trusts will have access by 31 January 2022, through a rolling
onboarding programme, beginning week commencing 17 January 2022